Are there any other fees besides the quoted fee for service?

No, at Southland Shredding we do not believe in charging any add-on fees like fuel surcharges, container-lease fees, or out-of-service fees. The price you are quoted is the price you will pay.

Can we pick any day for service that we want?

No, we arrange our routes to be done as economically as possible, which means we service certain areas on certain days. Our Zip Code Locator will tell you what day we service your area.

What do you mean by 'standard file-size box,' and does our material have to be in boxes?

A standard file-size box measures 12″ x 16″ x 12″, similar to a copy paper box. No, your material does not have to be in boxes. It may be gathered in bags, boxes, plastic containers, laid out on tables, or it may still be in file cabinets.

Do you make appointments?

No, we schedule jobs for certain days in certain cities according to our routes, and we will give you a two-hour window of time so you are not waiting for us all day. With traffic the way it is, we may run ahead or behind; but we will certainly try our best to be within two hours of the scheduled time.

Do you have a minimum charge?

$100 for up to fourteen (14) boxes or two 64-gallon containers worth of material. A job this size will take no more than fifteen minutes of your time. If you have recently done any shredding with a personal shredder, you realize what a deal this is.

Is it ok to leave on fasteners?

Yes, our machinery will tear up all fasteners so there is no need to remove them. During the recycle process, all metal is removed through magnetization and screening.

Are there materials you don't shred?

We don’t shred X-rays or plastic media on-site; but all this material can be shredded off-site.

Why don't you take the cardboard boxes?

Although cardboard is recyclable, the fiber content is different than that of paper; therefore, these materials cannot be mixed and remain recyclable. So, unfortunately, we cannot shred your cardboard box as we do recycle all paper. Mobile shred trucks are not built with storage capacity; thus, we are not able to haul off boxes.

Are you NAID (National Association for Information Destruction) certified?

Yes we are NAID AAA Certified for both on-site and drop off document destruction.

Why do you not publish a price list?

There are too many variables that may affect the price for any given job. Your location and quantity of material are factors in determining our fee. Speak to one of our customer service representatives for pricing information. A relatively accurate box count is required for all quotes.

Do your personnel physically touch our material to be shredded?

No, but they are constantly viewing the material to be sure there are no contaminants going into the shredder. We have found corporate stamps, staplers, pens, and other items that do not need to be shredded and will remove them before they go into the shredder.

Shredding Blog

Protecting Your Business with Scheduled Shredding in Southern California

When running a business, it’s important to prioritize protecting sensitive information and data. This is especially crucial when frauds and threats are becoming more prevalent. However, companies need to be concerned about more than just online security. Physical document security is also a major concern, as documents can easily fall into the wrong hands if not disposed of properly. Therefore, investing in scheduled shredding services is a proactive step towards ensuring the security and well-being of your Southern California business.

The Basics Of Scheduled Shredding Services

Scheduled shredding is a proactive document destruction method involving routine pickups of sensitive materials for destruction. Unlike one-time shredding, scheduled services offer a reliable and consistent approach to managing the sheer volume of confidential information that businesses in Southern California handle daily.

Why It’s Essential In Southern California

The benefits of scheduled shredding extend beyond simple data destruction. In California, with its rigorous data protection laws, shredding helps businesses remain compliant with regulations, such as the California Consumer Privacy Act (CCPA) or the Health Insurance Portability and Accountability Act (HIPAA).

Regulations Affecting Southern California Businesses

CCPA Compliance: Any business that processes the personal information of California residents must abide by the CCPA, which includes measures for secure data destruction.
HIPAA Requirements: Healthcare organizations must ensure the confidentiality and security of patient records, including proper destruction methods.
Financial Data Security Laws: Shredding is a key component of protecting financial data, as required by various federal and state laws.

The Consequences Of Non-Compliance

Fines and penalties for data breaches and non-compliance can be severe. By implementing scheduled shredding, businesses can avoid these repercussions while establishing a protective barrier against data theft and fraud.

A 2021 study found that California had the highest number of data breach victims in the United States, with an estimated financial impact of over $300 million. This statistic highlights Southern California businesses’ financial and reputational risks in the digital age.

Furthermore, in a survey conducted among California businesses, over 60% admitted to disposing of sensitive and confidential information without any secure destruction process, thereby increasing their vulnerability to data breaches. This further emphasizes the importance of implementing scheduled shredding services for legal compliance and as a critical component of a comprehensive data protection strategy.

Choosing The Right Service For Your Business

Selecting the best shredding service for your business is critical to achieving your data protection goals. Here is a guide to help you make the right choice for your business.

Identify Your Shredding Needs

Assess the volume and type of documents that require shredding. Then, consider the frequency of required services to match your business’s rhythm.

Evaluate Provider Experience And Reputation

Look for a shredding service with a proven track record in data protection and a well-versed knowledge of California’s specific compliance requirements.

Consider Data Security Measures

The entire shredding process should be secure, from pickup to the final destruction. Providers should offer certificates of destruction for your records.

Review Service Agreements Carefully

Ensure you understand the terms of service, including pickup schedules, pricing, and any potential additional fees.

Assess Environmental Considerations

Many providers recycle shredded materials. If sustainability is a priority for your business, choose a service that aligns with this commitment.

Get References And Read Reviews

Learn from the experiences of past and current clients. A provider with excellent recommendations is more likely to deliver a high-quality service.

Steps For Implementing Scheduled Shredding

Ready to bolster your business’s data security? Here are the immediate steps to integrate scheduled shredding into your operations.

Step #1: Conduct A Data Audit

Identify all the data your business collects, stores, and processes. Categorize it by type and sensitivity.

Step #2: Draft A Shredding Policy

Develop a comprehensive policy that outlines what, when, and how it should be shredded. Communicate this policy clearly to all employees.

Step #3: Choose A Shredding Service

Follow the guide in the previous section to select a shredding service that aligns with your business’s needs and values.

Step #4: Integrate Shredding Into Your Operations

Place secure shred bins throughout your premises and schedule regular pickups with your chosen service provider.

Step #5: Train Your Team

Proper training and continuous reinforcement are critical for the success of your shredding policy. Ensure all staff members know best practices and why they are important.

Step #6: Monitor And Review

Assess the efficacy of your shredding policy regularly to ensure it remains up-to-date and effective in protecting your business’s data assets.

Following these steps and incorporating scheduled shredding into your business strategy will significantly enhance your data security posture and comply with the law. You can focus on growing your business with the confidence that your sensitive information is properly handled. Remember, scheduled shredding is not just a one-time task; it’s an ongoing process that should be regularly reviewed and updated to meet evolving data protection needs. Don’t wait until it’s too late – protect your business with Southland Shredding’s reliable and secure shredding services today.

References:

California Office of the Attorney General. (2021). [California Consumer Privacy Act](https://oag.ca.gov/privacy/ccpa)
U.S. Department of Health & Human Services. (n.d.). [Summary of the HIPAA Security Rule](https://www.hhs.gov/hipaa/for-professionals/security/laws-regulations/index.html)
California Civil Code. (2018). [Financial Data Protection and Consumer Notification of Data Security Breach Act](http://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=CIV&sectionNum=1798.80.)
Ponemon Institute. (2021). Cost of a Data Breach Report
California Department of Justice. (2019). [Data Breach Report](https://oag.ca.gov/system/files/attachments/press-docs/2019%20California%20Data%20Breach%20Report.pdf)

Southland Shredding is NAID AAA Certified

i-SIGMA is the standards-setting body for the information destruction industry. NAID AAA Certification verifies the qualifications of certified information destruction providers through a comprehensive scheduled and unannounced audit program.

Service is the Difference